PRIME PROPERTY CHECKS
YOUR PROPERTY, OUR PRIORITY
What do we do?
Inventory and Schedule of Condition, mid-tenancy and Check Out reporting
Prime Property Checks plays a critical role in ensuring fairness and transparency in the rental process by compiling Inventory and Schedule of Condition, mid-tenancy and Check Out reports to create an impartial record of the property's condition. Our professional property inventory and mid-tenancy checking service is proudly accredited by the Association of Independent Inventory Clerks (AIIC), a mark of excellence in the UK property sector. This accreditation confirms our commitment to producing legally compliant, impartial, and professionally structured inventory reports. As AIIC members, we are independent inventory clerks who adhere to rigorous standards, receive ongoing training, and stay informed on the latest legislative updates—ensuring landlords, agents, and tenants can rely on our documentation with confidence.
Locations covered
Locations
Prime Property Checks are based in Linlithgow, West Lothian and cover properties situated in West Lothian (including but not limited to Armadale, Bathgate, Blackburn, Blackridge, Bridgend, Broxburn, East Calder, Fauldhouse, Kirknewton, Linlithgow, Livingston, Mid Calder, Pumpherston, Torphichen, Uphall, Uphall Station, West Calder, Whitburn and Winchburgh), Fife (including but not limited to Aberdour, Anstruther, Auchtermuchty, Buckhaven, Burntisland, Cowdenbeath, Cupar, Dalgety Bay, Dunfermline, Dysart, Falkland, Glenrothes, Inverkeithing, Kelty, Kennoway, Kirkcaldy, Leven, Lochgelly, Markinch, Methil, Newburgh, Pittenweem, St Andrews, St Monans and Thornton and the Central Scotland (including but not limited to Alloa, Bo'ness, Bridge of Allan, Dunblane, Falkirk, Grangemouth, Stirling) Edinburgh, Glasgow and surrounding areas.
Uncompromising Integrity
Prime Property Checks believes in absolute accuracy, uncompromising integrity, and a dependable service. Collaborative Inventory and Schedule of Condition and mid-tenancy checking processes, which collate information from tenants, landlords, and property managers result in meticulous, transparent, and legally sound inventory reports.
Trust and Accountability
Every inspection is thorough, unbiased, and backed by clear, evidence-based documentation. Trust and accountability is at our core — because we understand that property is more than just an asset; it’s a home for tenants and an investment for landlords. That is why our motto, “your property, our priority” will always remain our focus.
Property-first approach
Through our dedication to excellence, advanced reporting methods (AI technology can be used), and property-first approach, we strive to make property management simpler, fairer, and stress-free. Initial reports will be delivered no later than the next working day and will be open for comment upon by the tenant, landlord and property manager. Our accurate records maintain accountability between landlords and tenants, and uphold clear documentation, safeguarding all involved.
Accuracy
Accurate Inventory and Schedule of Condition and mid-tenancy check reports reduces the risk of disputes and strengthens legal protection for all parties.
Independence
Reports produced will be based upon fact, allowing for a trusted and impartial record of the property's condition.
Fairness
Ensuring the voices of landlords, tenants and letting agents are heard during the process.
Contact us
Telephone: 07500 219362
E-mail: joanne@primepropertychecks.co.uk
Accreditations
Association of Independent Inventory Clerks (AIIC) accreditation
Why AIIC Accreditation Matters at Prime Property Checks
At Prime Property Checks, we’re proud to be accredited by the Association of Independent Inventory Clerks (AIIC)—a respected body that sets the benchmark for professionalism in property inventory reporting across the UK. This accreditation isn’t just a badge to us—it’s a commitment to excellence. It means our reports are:
- Legally robust: Structured to stand up in tenancy disputes.
- Impartial and detailed: Free from bias, with clear descriptions, timestamped photos, and consistent formatting that landlords and agents can rely on.
- Compliant with current legislation: Reflecting the latest updates in tenancy law, deposit protection, and GDPR requirements.
As an AIIC member, we benefit from ongoing training, peer support, and access to best practice resources—ensuring we stay sharp, informed, and ahead of industry changes. This translates into better protection for landlords, smoother check-ins and check-outs for tenants, and fewer disputes for agents.
We display the AIIC accreditation with pride because it reflects our core principles: accuracy, independence and fairness.
Scottish Association of Landlords (SAL)
SAL provides its members with access to a directory of recognised suppliers - of which Prime Property Checks are proud to say we are one for 2026.
As a SAL member, you are eligible for special rates for our services. Please access details via your membership account > Suppliers Listings page > Prime Property Checks.
Prime Property Checks
Privacy Policy
🔐 Privacy Policy for Prime Property Checks
Effective Date: 23rd June 2025
Prime Property Checks ("we", "us", or "our") is committed to protecting the privacy and personal data of our clients, tenants, landlords, and website visitors. This Privacy Policy outlines how we collect, use, store, and protect your information in accordance with the UK General Data Protection Regulation (UK GDPR) and other applicable laws.
📋 Information We Collect
We may collect and process the following types of personal data:
- Contact Information: Name, email address, phone number, postal address
- Property Details: Inspection reports, tenancy agreements, inventory data
- Booking Information: Appointment dates, times, and preferences
- Technical Data: IP address, browser type, device information, and usage data (via cookies or analytics tools)
🛠️ How We Use Your Information
We use your personal data to:
- Deliver property inspection and inventory services
- Manage bookings and communicate with clients
- Generate reports and documentation for landlords and tenants
- Improve our services and website functionality
- Comply with legal obligations and resolve disputes
🔄 Data Sharing and Disclosure
We do not sell your personal data. We may share information with:
- Service providers who support our operations (e.g., cloud storage, calendar integrations)
- Legal or regulatory authorities when required by law
- Landlords or letting agents, where relevant to the inspection or tenancy
🛡️ Data Security
We implement appropriate technical and organisational measures to safeguard your data, including:
- Secure cloud-based storage
- Access controls and encryption
- Regular system audits and updates
📅 Data Retention
We retain personal data only as long as necessary for the purposes outlined above or as required by law. Inspection reports and related documents may be stored for up to 7 years for compliance and reference.
🔗 Third-Party Integrations
To enhance our services and improve operational efficiency, Prime Property Checks may integrate with trusted third-party platforms. These integrations help us manage bookings, generate property reports, and deliver a seamless experience to our clients. Examples include:
- Microsoft Bookings: Used to schedule appointments and sync with Office 365 calendars
- BaseAI / AI-powered tools: For reporting, document generation, workflow automation
- Cloud storage providers: Used to securely store inspection reports and inventory data
These third-party services may process limited personal data on our behalf, strictly for the purposes of delivering our services. We ensure that all providers comply with UK GDPR and have appropriate data protection measures in place. We do not permit these platforms to use your data for their own marketing or profiling purposes. Where required, we will obtain your consent before sharing data with any third-party service.
🍪 Cookies and Analytics
Our website may use cookies to enhance user experience and collect anonymised usage data. You can manage cookie preferences through your browser settings.
👤 Your Rights
Under UK GDPR, you have the right to:
- Access your personal data
- Request correction or deletion
- Object to processing or request data portability
- Withdraw consent at any time (where applicable)
To exercise your rights, please contact us at:
📧joanne@primepropertychecks.co.uk
📞 07500 219362
📌 Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website with a revised effective date.